Wedding Time-Table Planner

Make planning your wedding fun and stress-free. Plan the timeline of your special day by following this checklist.


Before the Big Day:

Nine to Twelve Months 

□ Engagement Announcement – You may want to send email announcements instead of the traditional

newspaper one.  If you live in a small town or have a community newspaper in your area do both

□ Pick Your Day – Many venues are filled for months to years in advance.  If you are set on a specific venue, check

availability before deciding on the date.  If you have your heart set on a specific date, be flexible on the venue

□ Pick Your Style – Will your wedding be large, informal, themed?   Decide that before any other planning

□ Set Your Budget – How much will each be paying? (bride, groom, bride’s family, groom’s family)

□ Book Your Venue – and the officiant

□ Book Your Caterer – Sample prospective caterer’s work and speak with their previous clients

□ Pick Your Party – Choose your bridesmaids, groomsmen, flower girl, ushers, etc

□ Book Your Vendors – Photographer, videographer, DJ, musicians, entertainment, etc.  Remember to view

samples of their work and speak with previous clients

□ Make Your List – Start a list of potential guests and gather addresses

□ Plan Transportation – If you are using a limo service, book it now

□ Purchase Wedding Insurance – Plan for the unexpected. Insurance can save you thousands by protecting you

against unforeseen emergencies that may cause the need to reschedule

□ Plan for Travel Requirements – Passports, identification, accommodations, etc

□ Say YES to the Dress – Pick your gown and accessories

□ Planning – Hire your wedding planner


Six to Nine Months

□ Finalize Your Style – Decide on the style and theme of the wedding

□ Flower Power – Select your florist and arrangements

□ Reception – Plan the style and details of your reception

□ Rentals – Decide what rentals you will need (tables, chairs, linens, etc) and reserve them

□ Fashion – Select and order gowns, shoes and accessories for the bridal party along with men’s attire

□ Invitations – Order all wedding stationary.

□ Order rings

□ Order or gather supplies to make gifts and favors

□ Plan and book the honeymoon

□ Gather information about nearby accommodations for your out-of-town guests

□ Plan and begin to gather needed decorations

□ Mail or email save-the-date cards


Four to Six Months

□ Choose Attendants: Ushers, guest book attendant, any ceremony participants,etc

□ Purchase wedding party and attendant gifts

□ Finalize your guest list

□ Gift Registries – Select gift items

□ Plan rehearsal dinner


Two to Four Months

□ Send invitations

□ Order cake

□ Book hairstylist and make-up artist

□ Schedule rehearsal and rehearsal dinner

□ Select vows and readings and meet with officiant

□ Meet with caterer to review menu

□ Order cake

□ Order or print programs, place cards and table cards

□ Purchase accessories (cake knife, guest book, toasting glasses, etc.)

□ Arrange for bartender service and order alcohol and non-alcoholic beverages


One to Two Months

□ Finalizing RSVPs and get a final count of guests

□ Obtain marriage license and certified copies

□ Decide receiving line order, head table and immediate family seating for the reception.

□ Confirm with all vendors. Get a confirmation in writing

□ Give each wedding party member and attendant a checklist of their wedding day responsibilities and a copy of

the schedule

□ Pick up rings

□ Prepare name change documents

□ Plan bridesmaid’s luncheon and bachelor/bachelorette parties


One to Two Weeks

□ Final fittings for bridal and groom’s party

□ Make arrangements to pick up wedding attire

□ Arrange for mail hold or pick up and pet/plant care while on your honeymoon

□ Contact anyone who has not RSVP’d

□ Finalize guest count with caterer

□ Finalize seating arrangements

□ Confirm rehearsal date, location and details with wedding party and arrangements with venue

□ Confirm honeymoon arrangements; make copies of passports and other travel documents

□ Give family and friends copies of honeymoon itinerary in case of emergency

□ Contact rental company to confirm final guest count and delivery/setup schedule

□ Prepare toasts for rehearsal dinner and reception

□ Check the weather forecast the week of your wedding and plan accordingly


Night Before – Rehearsal & Dinner

□ Finish packing for honeymoon

□ Confirm transportation for ceremony and reception

□ Check the weather forecast and plan accordingly

□ Make a list of things to remember tomorrow

□ Deliver all wedding accessories, party favors, etc. to the ceremony and reception sites. Begin

decorating if possible.

□ Have the final payments and tips ready. Assign someone to deliver to the appropriate vendors

□ Review itinerary and seating with attendants

□ Present wedding party and attendants with their gifts

□Rehearsal and rehearsal dinner


Day of the Wedding

Breath, Relax and Enjoy!

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